Privacy Policy (GDPR)

1. Who We Are

Accountancy Chamber is the accounting practice of Rafi Ullah Khan, MAAT, based in Slough, United Kingdom ("we", "us", "our"). For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we are the data controller of the personal information described in this policy.

2. Information We Collect

We collect only the personal data we need to provide our services, including:

• Contact details such as your name, email address, telephone number and postal address;
• Financial information required to prepare accounts, tax returns and payroll, such as income, expenditure and bank transaction records;
• Company information where relevant, such as your company name, registration number and details of directors and employees;
• Correspondence between us, including emails and messages sent via our contact form.

3. How We Use Your Information

We use your personal data to:

• Provide the accounting, tax, bookkeeping and payroll services you have engaged us for;
• Meet legal obligations, including submitting returns to HM Revenue & Customs (HMRC) and Companies House;
• Respond to your enquiries and manage our client relationship;
• Maintain our own financial and professional records as required by law.

We process your data on the following legal bases: performance of a contract with you; compliance with legal obligations; our legitimate interests in running a professional practice; and, where applicable, your consent (for example, when you contact us via this website).

4. Sharing Your Information

We never sell your personal data. We only share it where necessary to provide our services or to meet legal duties, for example with HMRC, Companies House, and with software providers (such as cloud accounting platforms) that process data on our behalf under appropriate data protection agreements.

5. Data Retention

We retain client records for a minimum of six years from the end of the relevant tax year, as required by UK tax and anti-money laundering legislation. Where a longer period is required by law or by professional obligations, we will retain records for that period. Data we no longer need is securely deleted.

6. Data Security

We apply appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse, including the use of secure, password-protected systems and encrypted connections where available.

7. Your Rights

Under UK GDPR you have the right to:

• Request a copy of the personal data we hold about you;
• Ask us to correct inaccurate data;
• Ask us to erase your data in certain circumstances;
• Restrict or object to processing in certain circumstances;
• Receive your data in a portable format where applicable;
• Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, contact us at raf@accountancychamber.com. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

8. Cookies

This website does not use tracking or advertising cookies. Only essential technical data required to deliver the website to your browser is processed.

9. Changes to This Policy

We may update this policy from time to time. Any changes will be published on this page with a revised "last updated" date.

10. Contact

For any privacy-related question or request, contact us at raf@accountancychamber.com or write to: Accountancy Chamber, Slough, United Kingdom.